Annual General Meetings
Scottish Hockey has held a policy of rotating its AGM around the constituent Districts. At the 2010 AGM, this policy was discussed, and it was agreed that in future, the AGM will be held annually in a location that is as geographically central for our clubs as possible. The 2011 venue will be selected in accordance with that principle.
The 2010 AGM was held on 12th June 2010 in Dundee, and the presentation material is available on the 2010 page.
The 2009 AGM was held at Curl Aberdeen, in the North, while the 2008 AGM and consultation forum was held at Heriot Watt University, in the East.
Annual General Meeting - Governance Processes
In law, members of a company must be persons, hence our memorandum and articles permit up to three named Trustees to be named act on behalf of each member club. In terms of formal proceedings, trustees are the only members who have voting rights at Scottish Hockey Union Ltd AGMs and EGMs. In the case where two, or three trustees for one club have been confirmed, the most senior ["First Named"] Trustee will carry the vote for that member club. Each member club is eligible to one vote only. Other Scottish Hockey members are welcome to attend and observe, but cannot vote.
If your club needs to amend their Trustee list, please read the Trustees page of the website and contact us with any queries.
Any change of Trustee must be notified to and accepted by Scottish Hockey in advance of the AGM via the Change of Trustee Form.
Trustees who are entitled to attend and vote at the meeting, but are not able to come along may appoint someone (who need not be a member or members) to come along and vote in their place. The proxy form should be delivered to the Registered Office of the Scottish Hockey Union Ltd in Edinburgh not less than 48 hours before the time appointed for the holding of the meeting.
An agenda is circulated 21 days in advance of the meeting, to the First Named Trustee of each Member Club. This includes the Annual Report, Financial Accounts, paperwork relating to Elections of Directors, Appointment of Auditors, and Proposed Membership Fee structures.
If your Trustees cannot attend the AGM, you should ensure that you nominate someone to vote on your behalf, by completing the voting Proxy Form
Annual Consultation Forum
It has become customary that the Business Meeting will be followed by an Open Consultation Forum. This provides a platform for all other items to be raised and formally noted for consideration.