The Annual General Meeting (AGM) is a formal, legal requirement that Scottish Hockey undertakes to inform its member clubs and trustees of the organisation’s previous and future activities. Scottish Hockey’s Annual Report and Accounts are also presented at the AGM.
In law, members of a company must be persons, hence our Articles of Association permit up to two or more named Trustees to be named act on behalf of each member club. In terms of formal proceedings, trustees are the only members who have voting rights at Scottish Hockey AGMs and EGMs.
In the case where two or more trustees for one club have been confirmed, the most senior [“First Named”] Trustee will carry the vote for that member club. Each member club is eligible to one vote only. Other Scottish Hockey members are welcome to attend and observe, but cannot vote.
Any change of Trustee must be notified to and accepted by Scottish Hockey in advance of the AGM via the Change of Trustee Form.
Trustees who are entitled to attend and vote at the meeting, but are not able to attend, may appoint someone (who need not be a member or members) to come along and vote in their place.
The proxy form should be delivered to Scottish Hockey not less than 48 hours before the time appointed for the holding of the meeting.
An agenda is circulated 14 days in advance of the meeting, to the First Named Trustee of each member club. This includes the Annual Report, Financial Accounts, paperwork relating to Elections of Directors, Appointment of Auditors, and Proposed Membership Fee structures.
If your Trustees cannot attend the AGM, you should ensure that you nominate someone to vote on your behalf, by completing the voting Proxy Form.
For further information or enquries, please contact us.
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