The Annual General Meeting (AGM) is a formal, legal requirement that Scottish Hockey undertakes to inform its member clubs and trustees of the organisation’s previous and future activities. Scottish Hockey’s Annual Report and Accounts are also presented at the AGM.
The next AGM will be held on 17 June 2021 online. Time TBC.
Scottish Hockey’s corporate strategy for 2019-2023 can be found HERE.
In law, members of a company must be persons, hence our Articles of Association permit up to two or more named Trustees to be named act on behalf of each member club. Download our Trustee Guide. In terms of formal proceedings, trustees are the only members who have voting rights at Scottish Hockey AGMs and EGMs.
In the case where two or more trustees for one club have been confirmed, the most senior [“First Named”] Trustee will carry the vote for that member club. Each member club is eligible to one vote only. Other Scottish Hockey members are welcome to attend and observe, but cannot vote.
Any change of Trustee must be notified to and accepted by Scottish Hockey in advance of the AGM via the Change of Trustee Form.
Trustees who are entitled to attend and vote at the meeting, but are not able to attend, may appoint someone (who need not be a member or members) to come along and vote in their place.
The proxy form should be delivered to Scottish Hockey not less than 48 hours before the time appointed for the holding of the meeting.
An agenda is circulated 14 days in advance of the meeting, to the First Named Trustee of each member club. This includes the Annual Report, Financial Accounts, paperwork relating to Elections of Directors, Appointment of Auditors, and Proposed Membership Fee structures.
If your Trustees cannot attend the AGM, you should ensure that you nominate someone to vote on your behalf, by completing the voting Proxy Form.
What to expect at the online AGM
If you’re attending our online AGM download our user guide for info on access; how to ask questions; and how to vote: Attendee guidance for the Scottish Hockey Online AGM 2020
Also, watch this short video for info:
Officials’ Convenor and Discipline Officer
The Open Forum will include the election of Officials’ Convenor and Discipline Officer.
Nominations for these positions should be sent to [email protected] no later than 9am on Monday 17th August 2020.
For further information or enquires, please contact us.
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