The Annual General Meeting (AGM) is a formal, legal requirement that Scottish Hockey undertakes to inform its member clubs and trustees of the organisation’s previous and future activities. Scottish Hockey’s Annual Report and Accounts are also presented at the AGM.

The next AGM will be held on 3 September 2020 at 18:30 online. 

In law, members of a company must be persons, hence our Articles of Association permit up to two or more named Trustees to be named act on behalf of each member club. Download our Trustee Guide. In terms of formal proceedings, trustees are the only members who have voting rights at Scottish Hockey AGMs and EGMs.

In the case where two or more trustees for one club have been confirmed, the most senior [“First Named”] Trustee will carry the vote for that member club. Each member club is eligible to one vote only. Other Scottish Hockey members are welcome to attend and observe, but cannot vote.

If your club needs to amend their Trustee list, please read the Trustees page or contact us with any queries.

Any change of Trustee must be notified to and accepted by Scottish Hockey in advance of the AGM via the Change of Trustee Form.

Trustees who are entitled to attend and vote at the meeting, but are not able to attend, may appoint someone (who need not be a member or members) to come along and vote in their place.

The proxy form should be delivered to Scottish Hockey not less than 48 hours before the time appointed for the holding of the meeting.

An agenda is circulated 14 days in advance of the meeting, to the First Named Trustee of each member club. This includes the Annual Report, Financial Accounts, paperwork relating to Elections of Directors, Appointment of Auditors, and Proposed Membership Fee structures.

If your Trustees cannot attend the AGM, you should ensure that you nominate someone to vote on your behalf, by completing the voting Proxy Form.

Scottish Hockey AGM 2020 and elections information

At the upcoming Annual General Meeting (AGM) Scottish Hockey will hold an election for the role of Vice President, and will also elect a Member Elected Director.

The election of Officials’ Convenor and Discipline Officer will also be held at the AGM.

The AGM will be held on Thursday 3rd September 2020 at 6:30pm electronically via Zoom. The meeting will also be broadcast online for other key stakeholders or members to view.

One trustee per club will be entitled to attend and vote at the meeting and Zoom sign-in details will be provided to the trustee directly nearer the time.

Download our Trustee Guide

On the 17th of April, Scottish Hockey announced that its directors had decided to move this year’s AGM to September due to the exceptional circumstances and significant impact of Covid-19.

Download our Scottish Hockey Annual Report 2019

 

Vice President

The Vice President role is significant for Scottish Hockey and one that offers tremendous opportunity to support the exciting growth of hockey in Scotland. The Vice President acts as a key liaison between Scottish Hockey and its clubs, districts and members.

Any member of Scottish Hockey who wishes to stand for the role can complete the Vice President Nomination Form and send it to [email protected] no later than 9am on Monday 10th August 2020.

In the interests of having a balanced representation within Scottish Hockey’s governance structure, nominations are particularly welcome from people currently under-represented on Scotland’s governance structures such as women, individuals with a disability, LGBTI, ethnic minorities and those aged under 50.

Skills are vital to the function of Vice President and candidates should have commitment to the organisation; integrity, strategic vision and good independent judgement; a willingness to devote the necessary time and effort to their duties as Vice President; good communication skills; tact and diplomacy; willingness to speak one’s mind and listen to the views of others; and an ability to work effectively as a member of a team.

When nominating, members should have regard to the need for the Vice President to have these skills.

To be successful, the candidate is required to receive nominations from club trustees from five different clubs across a minimum of two districts.

Vice President Nominees:

Kaz Cuthbert – Statement provided by Kaz Cuthbert: Kaz Cuthbert Statement

Ali Dick – Statement provided by Ali Dick – Ali Dick Statement

 

Member Elected Director

There is also an opportunity to join the Scottish Hockey Board as a Member Elected Director.

This an exciting new role to provide our clubs and members a great chance to directly elect an individual to the board.

This role will be skills-based to support the strategic direction of the business, and offers a tremendous opportunity for someone to engage and help Scottish Hockey progress in the years ahead.

A Member Elected Director will be elected at the AGM. In the interests of having a balanced representation within Scottish Hockey’s governance structure, nominations are particularly welcome from people currently under-represented on Scotland’s Boards such as women, individuals with a disability, LGBTI, ethnic minorities and those aged under 50.

Clubs can advertise this role to members and if an individual wishes to stand for the role, please ask them to complete the Member Elected Director Nomination Form.

To be successful, the candidate is required to receive nominations from club trustees from five different clubs across a minimum of two districts.

Nominations should be sent to [email protected] no later than 9am on Monday 10th August 2020.

Member-Elected Director Nominees:

Wendy Justice – Statement provided by Wendy Justice: Wendy Justice – Members Elected Director -Policy and Aims

Greig Cunningham – Statement provided by Greig Cunningham: Manefesto Greig Cunningham

 

Director Ratification

Please read the background document on the Directors to be ratified at the AGM: Scottish Hockey Recruitment of Directors

 

What to expect at the Online AGM

If you’re attending our online AGM download our user guide for info on access; how to ask questions; and how to vote: Attendee guidance for the Scottish Hockey Online AGM 2020

Also, watch this short video for info:

 

Officials’ Convenor and Discipline Officer

The Open Forum will include the election of Officials’ Convenor and Discipline Officer.

Nominations for these positions should be sent to [email protected] no later than 9am on Monday 17th August 2020.

 

For further information or enquires, please contact us.